Seeking to hire: Executive Administrative Assistant

SEEKING TO HIRE: Executive Administrative Assistant Position for Residential Real Estate Agent Serene Team and Keller Williams DTLA Entertainment Division Kyle Draper

WHO ARE WE My name is Kyle Draper, and I'm the CEO/Lead Agent of the Serene Team and also am Associate Director of the Keller Williams DTLA Sports & Entertainment Division. I am 29 years old, a UCLA graduate, and one of the top producing residential real estate agents in my office. I specialize in working with young successful professionals who are purchasing their first home and sellers who want the most cutting edge technology used to market their homes. Through the Sports and Entertainment Division, often my clientele includes celebrities, and we also have partnerships with companies and organizations such as Sony Pictures, Sony Music, Fox Networks Group, Warner Music Group, Directors Guild of America, Visual Effects Society, Association of Celebrity Personal Assistants, etc., working directly with their employees/members. Here's a video I put together recently to give you a sense of my operation: https://www.youtube.com/watch?v=x3XEMin3YVs&feature=youtu.be

CLIENT TESTIMONIALS

"Kyle was a blessing to work with throughout our entire real estate process. He was consistently patient and supportive providing insights along the way on cities, school districts, crime, nightlife, and details on each potential property. He advised thoroughly on all aspects of the offer process to ensure we were setting ourselves up with the best likelihood of getting into escrow in a competitive marketplace. Once in escrow, he went above and beyond to build a strong relationship with the listing agent in order to ensure that the inspection process and request for repairs was well received by the seller. Overall, I would 100% recommend Kyle to anyone looking for a home in LA County. He'll be my realtor of choice for any future deal." - Ryan Bishara

"I was fairly concerned that the home-buying process would be a nightmare when I began my search, but Kyle made the process as painless as can be, and found me the perfect home after only a few weeks of searching. We were in heavy competition with a number of other potential buyers, and ended up getting the deal without the highest offer, which was a clear result of Kyle's hard work and strong rapport with the listing agent." - Steven Somers

"We were thrilled with the service Kyle provided and he made the entire process very stress-free and easy on us.  In addition to being very personable, Kyle actively participates in the process and is excellent in providing daily updates on new listings and really going above and beyond in agent-client relations/assistance.  Kyle was extremely knowledgeable (coming from a family with real estate history) and had numerous connections to help in every facet of the home buying process. His impressive knowledge and resource base came in handy many times as many small/hidden problems arise when doing home inspections and throughout the entire escrow process.  You almost feel like Kyle is buying the house with you as he is so involved and vested in your best interests."  - Lucas Dodson

"Kyle is the zen master of real estate. He may be young, but he's got an old soul. In every interaction we had with Kyle, he was professional, composed, thoughtful, empathetic, and most importantly, he was always on our side. He was never pushy or salesy. He simply wanted us to be happy, whether we bought a house or not. He knows his stuff. He's comfortable negotiating. He's strategic. He fought when we needed to fight and he made alliances when we needed friends. He kept us top of mind at all times."  - Adam Vossler

WHO ARE WE LOOKING FOR For the right person, this is an opportunity--not a job! This person is highly organized and a very effective communicator with prior administrative experience. This person enjoys calling clients and potential new clients on the phone. This person excels at managing systems and is committed to excellence. Expanding my team to include an administrative assistant is paramount to my continued business growth, so I'm taking the hire very seriously. I am only interested in hiring and training someone who could potentially see themselves growing with me over the next 5 years. We haven't met yet, so that's obviously a crazy thing for you to consider until we get deeper into interviews (and there won't be any actual contractual time commitment), but you probably need not read on if you can definitively say right now that you couldn't see a reality in which you'd still be working this job 5 years from now if you enjoy the work we do together and understand the bonus structure and ways that we can build wealth together. In other words, I am not interested in training and investing in someone who has plans to move onto a different position after only a year to two of working with me. This is not a job for someone who is interested in potentially being a real estate agent who wants to dip their toes in the field to learn more about that. If you'd like to be a real estate agent, I fully support that, but you should instead sign up to get your license and throw yourself fully into it. I am looking for someone who is excited of the notion to be managing a fun and exciting business that helps our clients buy and sell real estate. I have a vision in which your role and income will continue to grow over time.

WHAT WILL YOU DO? In a nutshell, you will be the boss/manager of me. I will explain my systems in great detail to you, and then it will be your job to manage and better them which will include helping with my automated email communications, helping manage follow up protocol, keeping me on task, etc. My objective is to divvy up responsibilities so that I only spend my time doing lead generating, showings, client engagement, networking, etc.. In order for me to do that, I'll need you to be in charge of scheduling showing appointments, managing client followup, helping with initial follow up and qualifying online leads, updating my website, helping with social media, asking former clients for yelp reviews, writing handwritten thank you notes on my behalf, making sure I don't fall behind on mailer design, etc.

KNOWLEDGE/SKILLS:

NOT NECESSARY, BUT HUGE PLUS

Basic graphic design skills - I'm not a designer by any means, but I spend a lot of my time doing this given that I don't outsource every design need I have. It would be great for you to have basic skills to handle some of this work.

Basic video editing skills - I've started to incorporate video into more of my social media, so simple video editing skills would be a huge plus. An example would be putting together a quick recap of various homes I recorded footage of from out on broker caravan for me to blast on social media.

HOURS: 6 PER DAY - flexible on this--could be 10:00-5:00 with a 1 hour lunch break or 9:00-4:00, 11:00-6:00, etc. I'm also open to growing this position into either a 7 or 8 hours per day job if that's something you want. If you'd prefer a 30 min lunch break, we could tweak accordingly as well. You'll have a desk outside my personal office at Keller Williams DTLA offices (700 S Flower, Set #2900, Los Angeles, CA 90017 i.e. the Macy's). This is a job that requires you to physically be present with me in the office, so please only apply if you are good with this element.

COMPENSATION $15 per hour with bonus compensation for closings: $500 for deals under $750k, $750 for deals between 750k and 1 million, $1,000 for deals between 1 million and 2 million, and $1,500 for deals north of $2 million. Through the first three quarters of this year, the deals I've closed would've come out to $7,500 in bonuses, and keep in mind that doesn't take into account the last quarter as well as the fact that my production will greatly increase with the help of an administrative assistant. I also plan on raising the per hour rate as the business grows. As explained earlier, I want to make sure you're taken care of and see yourself financially growing with me as you help grow my business.

INSTRUCTIONS Please email me a brief message about why you think you're a good fit and what excites you about the opportunity. Please attach a resume and also any attachments/links for any video/design work you've done in the past that you'd like me to see. I am going to put a high preference towards candidates that have design/video skills. Please use this format for your email's subject: "Kyle Draper's Administrative Assistant Position Applicant: LastName, FirstName". Being able to follow clear instructions is paramount to this job, so you will not be considered for the job unless you follow these instructions.