Administrative Assistant Needed

Name: Karim Jaude | [email protected]


A privately held commercial real estate investment firm with office in Brentwood is seeking an experienced Administrative Assistant to join the Founder and Owner in Brentwood Office. Applicants should have experience within the real estate industry. Familiarity with Microsoft solutions like office 365, Word, Excel, Power Point, some accounting. Any other experience like acquisition, raising capital or investor relations is a plus.

Reporting Responsibility

The Administrative Assistant will have responsibility of the office, answering the phone, creating and sending correspondences, dealing with property managers, working closely with investors and helping the founder with searching for properties online. This role will be highly visible, and company is planning on developing and building a team.


  • Organize and file in the cloud all emails and documents
  • Organize and coordinate office administration, and procedures, in order to ensure organizational effectiveness, efficiency and safety.
  • Coordinate with outsourced IT department on all software and desktop applications
  • Manage relationships with investors, vendors and banks
  • Streamline administrative processes
  • Coordinate executive communications and interface with external business partners
  • Maintain an organized filing system of paper and electronic documents
  • Prepare reports and analysis of special investment projects as required
  • Participate actively in the planning and execution of Company events such as seminars and others
  • Assist, as necessary, with the Company’s asset acquisition/disposition & development process ensuring a smooth construction / closing

The ideal Candidate will possess the following:

  • Undergraduate degree is a plus
  • Minimum of 5 years of experience as an administrative assistant within a real estate organization
  • Knowledge of office management responsibilities, systems and procedures
  • Strong organizational skills, detail oriented including the ability to prioritize and multi-task
  • Advanced knowledge of Office 365, Microsoft Office Suite, including Word, Excel, and Outlook
  • QuickBooks and CoStar/and other online platforms experiences is a plus!
  • Ability to communicate effectively and professionally (both written and verbally) with investors, developers, vendors, investors and others
  • Ability to work independently and with minimum supervision and ability to prioritize
  • Ability to work in a fast-paced entrepreneurial environment with an attention to detail
  • Must possess a strong work ethic and be dependable
  • Must be a team player
  • Part Time or Full time
  • Compensation is based on experience
Please send resume/cover letter to [email protected]
Share this post: